Our Code of Ethics
Our Commitment to Responsible Business Practices
- Code of Ethics
Building a Culture of Ethics
We, at Pace Business Machines, are committed to helping the economic growth of the country in which we operate. Our management practices and business conduct shall benefit the country, localities and communities in which it operates, to the extent possible and affordable, and shall be in accordance with the laws of the land. In the course of our business activities, we shall respect the culture, customs and traditions of each country and region in which we operate. We shall conform to all trade procedures, including licensing, documentation and other necessary formalities, as applicable.
We, as a team, at Pace Business Machines shall prepare and maintain our accounts fairly, maintaining the standards of financial reporting, as per the guidelines, principles, standards, laws and regulations of the country in which the company conducts its business affairs. Internal accounting and audit procedures shall reflect, fairly and accurately, all of the company’s business transactions and disposition of assets, and shall have internal controls to provide assurance to the company’s board and shareholders that the transactions are accurate and legitimate.
At Pace Business Machines, we fully support the development and growth of of competitive open markets. Additionally, equal opportunities to all of its employees irrespective of their race, caste, religion, colour, ancestry, marital status, gender, sexual orientation, age, nationality, ethnic origin or disability shall be maintained. Human resource policies shall promote diversity and equality in the workplace, as well as compliance with all local labour laws, while encouraging the adoption of international best practices.
Pace Business Machines
and its employees not support any illegal payments.
Pace Business Machines and its employees shall neither receive nor offer, or make direct or indirect illegal payments, remuneration, gifts, donations or comparable benefits that are intended, or perceived, to obtain uncompetitive favours for the conduct of its business.
The company shall cooperate with governmental authorities in efforts to eliminate all forms of bribery, fraud and corruption. However, its employees may, with full disclosure, accept and offer nominal gifts, provided such gifts are customarily given and / or are of a commemorative nature.
Pace Business Machines, or its employees, shall not, unless mandated under applicable laws, offer or give any company funds or property as donations to any government agency or its representative, directly or through intermediaries, in order to obtain any favourable performance of official duties. Pace Business Machines shall comply with government procurement regulations and shall be transparent in all its dealings with all government agencies. Pace Business Machines shall be committed to and support the constitution and governance systems of the country in which it operates.
Pace Business Machines will not support any specific political party.
Pace Business Machines will not support any specific political party or candidate for political office. The company’s conduct shall preclude any activity that could be interpreted as mutual dependence / favour with any political body or person, and shall not offer or give any company funds or property as donations to any political party, candidate or campaign.
Every employee is full-time directors and the chairman
Every employee at Pace Business Machines, including full-time directors and the chairman, shall exhibit culturally appropriate deportment in the countries they operate in, and deal on behalf of the company with professionalism, honesty and integrity, while conforming to high moral and ethical standards. Such conduct shall be fair and transparent and be perceived to be so by third parties.
Pace Business Machines’s employees shall preserve the human rights of every individual and the community, and shall strive to honour commitments. Every individual associated with Pace Business Machines, shall be responsible for the implementation of and compliance with the Code in his / her environment. Failure to adhere to the Code could attract severe consequences, including termination of employment.
Consistent with applicable laws, an employee of Pace Business Machines shall not, without the requisite, officially written approval of the company, accept employment or a position of responsibility (such as a consultant or a director) with any other company, nor provide freelance services to anyone, with or without remuneration. In the case of a full-time director or the chairman, such approval must be obtained from the board of directors of the company.
Such insider information might include (without limitation) the following:
- Acquisition and divestiture of businesses or business units.
- Financial information such as profits, earnings and dividends.
- Announcement of new product introductions or developments.
- Asset revaluations.
- Investment decisions / plans.
- Restructuring plans.
- Major supply and delivery agreements.
- Raising of finances.
An employee of Pace Business Machines shall also respect and observe the confidentiality of information pertaining to other companies, their patents, intellectual property rights, trademarks and inventions; and strictly observe a practice of nondisclosure.
There should be no misuse of the assets of Pace Business Machines. These assets include tangible assets such as equipment, systems, facilities, materials and resources, as well as intangible assets such as information technology and systems, proprietary information, intellectual property, and relationships with customers and suppliers. The involvement of Pace Business Machines in civic or public affairs shall be with the express approval from the Chairman of his / her company, subjected to this involvement having no adverse impact on the business affairs of the company.
Every employee of Pace Business Machines shall promptly report to the management, when she / he becomes aware of any actual or possible violation of the Code or an event of misconduct, act of misdemeanour or act not in the company’s interest. Such reporting shall be made available to suppliers and partners, too.
An employee can choose to make a protected disclosure under the whistleblower policy of the company, providing for reporting to the chairman or the board of directors or any specified authority. Such a protected disclosure shall be forwarded, when there is reasonable evidence to conclude that a violation is possible or has taken place, with a covering letter, which shall bear the identity of the whistleblower. Pace Business Machines shall ensure protection to the whistleblower and any attempts to intimidate him / her would be treated as a violation of the Code.
